You have the choice of how your invoice reaches us. Either quickly, modernly and efficiently via our digital transmission options or in the traditional way by post.
Invoice Transmission
Daimler Truck AG - Invoice Entry
The following illustration shows the invoice entry process at Daimler Truck AG. Your invoices must include all MANDATORY INFORMATION in accordance with Section § 14 para. 4 UStG, in particular your tax number or VAT identification number, date of delivery/service, quantity and type of invoiced goods, as well as your supplier number. Get an overview of all information regarding invoicing here: Invoicing | Daimler Truck Supplier Portal
Overview eInvoicing
We at Process Management Accounts Payable at Daimler Truck AG work on improving the processes around invoice entry on a daily basis. We are aware of our responsibility for the environment and want to continue to offer our suppliers the opportunity to collaborate effectively. One of these ways to combine both, is to send invoices electronically.
You can find a comprehensive overview of our digital methods for submitting invoices here:
DOWNLOAD: Info package eInvoicing
PDF
(0,48 MB)
1. ERS / Self Billing Invoicing (SBI procedure)
The Self Billing Invoicing (SBI procedure) is a special form of settlement between customers and suppliers. Instead of the supplier issuing an invoice, the customer creates their own invoice document (credit note) and thus takes over the settlement. This credit note replaces the supplier’s invoice for both accounting and tax purposes. The prerequisite for using the credit memo process is compliance with all tax regulations and the correct creation of the credit memos.
This process is only suitable for suppliers of production material, as well as certain other procurement scenarios, for example catalog procurement (Catbuy) and non-production material (NPM).
Advantages of the SBI process:
✔ Fully automated and standardized process based on contract conclusions.
✔ Credit notes are generally transferred electronically via EDI VDA4938. (Creation as a paper document is also possible temporarily). Credit notes can be downloaded as PDFs via the Financial Vendor Portal (download/archive is only possible 6 months retroactively).
✔ Positive cash flow effect for the supplier through regular and timely payments based on goods receipts and price agreements.
If you are interested in the SBI procedure for the German plants, please contact the following e-mail address, stating your supplier number:
2. Electronic invoice transmission with VDA 4938
In order to meet the current legal and tax requirements of the automotive industry, the Association of the German Automotive Industry (VDA) has developed the VDA 4938 standard. Daimler Truck AG relies on the VDA recommendation Global INVOIC D.07A (included in VDA 4938 T2), which is standardized in the automotive industry.
Advantages of EDI VDA 4938
✔ Use of uniform standards in the automotive environment (format can be used for many other recipients)
✔ Very well suited for the transmission of high invoice volumes
✔ You will receive an APERAK message for each transfer in VDA 4938 format. This ensures complete control and transparency of the transmission.
Important deliverables:
1. Setting up and testing the EDIFACT message
2. Conclusion of an EDI agreement between the contracting parties
If you are interested in the EDI process, please contact us at the following e-mail address, stating your supplier number:
Further support for VDA4938 can be found here:
DOWNLOAD: Remote Data Transmission Manual (EDI)
PDF
(0,61 MB)
3. Electronic invoice transmission via Basware
In addition to the SBI procedure and EDI invoicing, the transmission process via the service provider Basware expands the eInvoicing portfolio of Daimler Truck. Basware offers simple and economical eInvoicing processing, which offers monetary and qualitative advantages for both the invoice issuer and the invoice recipient.
Here you will find all the options for sending your invoices to Daimler Truck via Basware:
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1. E-Mail PDF
With Basware Email PDF, invoices can be easily and free of charge sent by e-mail to Basware. The invoice is created with the existing solution and sent as an electronically readable PDF by email to the corresponding Basware address of the Daimler Truck AG companies.
Registration & Usage
To use the service, register online in advance at: https://portal.basware.com/join/zqvj2y7O
You can also find further details on the procedure here. After registration, you can immediately send the first invoice productively.How-to video: https://www.youtube.com/watch?v=rh_SFjcNt30
Benefits of Basware Email PDF
✔ Free of charge – no fees for portal use or shipping
✔ Immediate use – no time-consuming test phase required
✔ No IT investments – use of existing email programs & PDF format
✔ Secure & reliable – No lost invoices, no postage, no postage costs
✔ Easier to installImportant:
- The service is limited to 500 receipts per year to Daimler Truck.
- For larger volumes, please use the PREMIUM variant.
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2. Premium
With the Basware Premium solution, suppliers can send invoice data to Basware in different formats (structured formats or via a printer driver). There, validation and conversion to the target format takes place before the data is transmitted directly to Daimler Truck AG via the existing communication channel.
Important information
- One-off connection costs may arise when using structured data formats for implementation.
- Roaming with other eInvoicing providers possible: If you already use another eInvoicing provider, invoices can also be forwarded to Basware via this provider. The two service providers agree on the format and transmission routes.
Benefits of the Basware Premium Solution
✔ Fully automated processing – ideal for high document volumes
✔ Maximum quality & reliability – thanks to extensive tests with supplier, Basware & Daimler Truck before go-live
✔ Transfer of item information – detailed invoice contents are retained
✔ Free printer driver – Provided by Basware
✔ Data format flexibility – support for different structured formatsSupport & registration for Basware Premium
If you have any questions or wish to register, please contact:
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3. Invoice Key In
With Basware Invoice Key In, suppliers can create invoices free of charge and easily via the Basware online portal.
Here’s how to get started:
1. Manual entry of the required invoice data
2. Attaching documents (e.g. documents)
3. Automatic creation & transmission to the invoice recipient
4. Release order for documents in Basware portal (availability: 3 months)
Note: This format is only suitable for suppliers without a machine-readable PDF invoice layout.Benefits of Basware Invoice Key In
✔ Free of charge – no fees for portal use or invoicing
✔ Immediate use – No trial phase, ready to use immediately after registration
✔ Flexible access – Create and submit invoices online from anywhereAccess Invoice Key-In via the following link: https://portal.basware.com/open/webediinsteadInvoiceKeyIN
Support for logging in and sending via Invoice Key In can be found here: Invoice Key In manual
You can find an additional explanation via video here: Basware Supplier Portal Invoice Key in (youtube.com)
4. Paper invoices
Suppliers still have the option of sending their paper invoices to Daimler Truck AG by post.
Important:
The correct address is essential! Please find the billing address directly in your purchase order.
You can find additional billing addresses for other plants in the Supplier Portal: Invoicing | Daimler Truck Supplier Portal
For faster & more efficient processing, we recommend using the aforementioned digital invoice transmission methods!
Downloads
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EN_Infopaket_eInvoicing.pdf
PDF (0,51 MB) -
Electronic invoicing via Basware_DTAG_EN.pdf
PDF (0,15 MB) -
2. Remote Data Transmission Handbook.pdf
PDF (0,61 MB) -
2. Basware.Invoice.Key-In.User.Guide_EN-US.pdf
PDF (0,71 MB) -
Basware.Network.User.Guide_EN-US.pdf
PDF (1,3 MB) -
eInvoice_Daimler Truck Group_20231123
PDF (0,25 MB) -
Basware for DTAG suppliers.pdf
PDF (1,82 MB)